Convocation

Barrett Convocation Frequently Asked Questions

When is the next Barrett Convocation ceremony?

The date for the Barrett Spring 2022 Convocation is Monday, May 9, 2022 at 2 p.m.

Where is Convocation?

Spring Convocation is hosted at Desert Financial Arena on the ASU Tempe campus.

Are face coverings required for students, staff and guests at graduation?

As of March 14, 2022, face coverings will not be required across ASU campuses, except in a few locations (e.g., in designated courses with select required activities, on intercampus shuttles and in healthcare settings). Anyone (faculty, staff, students and visitors) on an ASU campus location may choose to wear a face covering at any time.

Are students allowed to remove their face covering on the platform/stage (i.e. while receiving their diploma or taking their Grad Image photo)?

As of March 14, 2022, face coverings will not be required across ASU campuses, except in a few locations (e.g., in designated courses with select required activities, on intercampus shuttles and in healthcare settings). Anyone (faculty, staff, students and visitors) on an ASU campus location may choose to wear a face covering at any time.

Will face coverings be required outside?

As of March 14, 2022, face coverings will not be required across ASU campuses, except in a few locations (e.g., in designated courses with select required activities, on intercampus shuttles and in healthcare settings). Anyone (faculty, staff, students and visitors) on an ASU campus location may choose to wear a face covering at any time.

Will students or guests need to be vaccinated to attend a ceremony?

Vaccinations will not be required for students and guests to attend an on-campus ceremony. The university continues to recommend strongly that people get vaccinated. Greater rates of vaccination are the best tool available to reduce the rate of transmission in the community. Learn more at asu.edu/covid-vaccine.

I graduated in spring, summer of fall 2020/spring of 2021. Can I participate in future in-person celebrations?

Yes! Students who completed coursework in 2020 or May of 2021, may participate in May 2022 and future in-person celebrations.

You may register to participate in the college convocation event and University Undergraduate Commencement. You must register in order to have a registration/reader card available for pick up for your college convocation event. Students are not individually recognized at University Undergraduate Commencement so your general participation and an indication of the number of guests who will attend is all that is required.

If I don’t want to participate in any of the ceremonies, do I need to apply to graduate?

Yes. You must apply to graduate regardless of ceremony participation. For information on how to apply for graduation, visit https://students.asu.edu/registration/graduation-apply.

Do I need to register to participate in commencement or convocation (school/college ceremonies)?

Yes. It is necessary to register to participte in any in-person events. A link will be made available to you on your My ASU page. 

What do I need to do to prepare for Spring 2022 graduation?

  1. APPLY
    Apply for graduation and pay your fees by February 15, 2022. Apply online for graduation by going to myASU and clicking the "Graduation" tab in the My Programs & eAdvisor box. Please note that a credit card is required
  2. COMPLETE
    Complete the Barrett Graduation Form - Go to myASU and click the "Graduation" tab in the My Programs & eAdvisor box. Click on “RSVP for Ceremonies” link; on this page you will see forms for each of your colleges including Barrett. Note: this link will appear only for students who have filed for graduation. RSVP site will be open starting March 7th.
  3. ORDER
    Order your cap and gown through the Herff Jones. If you so choose, you can also order graduation announcements, a diploma frame, class ring, and other memorabilia.
  4. GO
    Plan to attend the wonderful ceremonies:
  • Barrett, the Honors College Convocation
    Monday, May 9th, 2:00 p.m., Desert Financial Arena, Tempe Campus
  • Undergraduate Student University Commencement
    Monday, May 9th, 7:30 p.m., Sun Devil Stadium
  • Deadline Summary
    • February 15th File for graduation deadline
    • April 1st deadline to submit Marching Order form for inclusion in Barrett Convocation Program
    • April 19 Spring Thesis deadline
    • April 15 Deadline to submit Marching Order form for participation at Barrett Convocation (without print inclusion)
    • May 9th, 2022 – Spring Barrett Convocation ceremony, 2:00 p.m., Desert Financial Arena

What is the difference between Graduate Commencement, Undergraduate Commencement and Convocation?

  • GRADUATE COMMENCEMENT is the University ceremony where President Crow confers degrees upon all ASU graduate students (Master's and Doctoral candidates).
  • UNDERGRADUATE COMMENCEMENT is where President Crow will confer degrees upon all ASU undergraduate students (Bachelor's candidates).
  • CONVOCATION is a celebratory ceremony where students are individually recognized by the college for their academic achievement. This is the ceremony where student names are called as they cross the stage and receive their diploma cover.

Who may walk in the Barrett Convocation?

Spring 2022 graduates who turn in their final signed honors thesis/creative project are eligible to participate in the ceremony. Please contact your Barrett Academic Adviser to confirm eligibility at 480-965-9155.

How long is the Convocation ceremony?

The Barrett Spring Convocation ceremony will last approximately 2 hours.

Is there a limit to the number of guests at Convocation? Do guests need tickets for the Convocation ceremony?

Tickets are NOT required for the Barrett Spring Convocation Ceremony.

How to Apply for Graduation?

Online

For your convenience, you may apply online for graduation by visiting My ASU and clicking the "Apply for Graduation" link in the My Programs & Advising box. Please note that a credit card is required (see fees above).

Requirements to apply online:

Have an approved plan of study (graduate students) on file.

Register for your final semester classes (graduate students may apply to graduate before registering for their final semester. Please see Graduate Student Graduation Deadlines and Procedures for further information.

In Person

Tempe campus students, please complete the following steps:

Register for your final semester of classes. Note: Graduate students may apply for graduation before registering for their final semester, but they must have an approved plan of study on file with the Graduation Office. Please see Graduate Student Graduation Deadlines and Procedures for further information.

Pay the graduation fee at the University Cashier's Office, located in the Student Services Building on the second floor. Please note their hours are 8:15 a.m. - 4:30 p.m.

Complete the graduation survey distributed by the Cashier's Office. Present your graduation fee receipt and completed survey to the Graduation Section of the Registrar's Office.

West campus students, please call 602-543-8203 or visit the registration site in the University Center Building, Suite 120, Enrollment Services. West students must file for graduation on West campus.

Polytechnic campus students, please call 480-727-1142 or visit the registration site in the Administration Building.

Downtown Phoenix campus students, please call 602-496-4372 or visit the registration site in the University Center Building, Room 130. Downtown Phoenix students may file for graduation on either Tempe or Downtown Phoenix campus.

By Mail

Print the application for graduation, complete the form and mail with payment to the address listed on the form.

Where do I get my cap and gown?

G raduates must wear an official ASU cap and gown during the Convocation ceremony.

See http://colleges.herffjones.com/college/_arizonastate/ for information about graduation regalia.

The Spring 2022 Grad Fair Online will run from Friday, February 11 at 8 a.m. MST to Friday, March 4 at 8 p.m. MST. Keep an eye on your inbox on Friday, February 11 for the unique URL you will need to be able to access your discounted graduation packages.

You can purchase your graduation package online before March 4. Please note, afterGrad Fair, Online concludes, graduation packages will be full price. 

Commemorative maroon and gold tassels are also available. All items can be purchased via the Herff Jones online store.

For questions about the Online Grad Fair, you can email help@southwestgrad.com or call 480-219-3247. 

Don't want to wait? You can purchase your cap and gown at any Sun Devil Campus Store now. 

What should I wear with my cap and gown?

Graduates are encouraged to dress 'business professional' under their cap and gown for ceremonies. Please be careful when choosing footwear.

I think I'm supposed to have an honor cord- what is this? Where do I get it?

Honor cords are for undergraduates who have earned at least 56 credit hours of resident credit at ASU. Your current GPA as verified at the time you request your honor cords will determine which cords you are given. For more information, visit https://students.asu.edu/graduation-ceremonies.

Pick up honor cords at any University Registrar Services location.

ASU Online Students: After you apply to graduate you will receive an email with additional information about honor cords and ceremonies. 

What time should I arrive at Desert Financial Arena? Where do we meet?

 Doors to the arena will open one hour prior to the ceremony for both graduates and guests. Graduates will receive an email with detailed instructions on where and when to report for the ceremony. Graduates will report to the arena by 1 p.m. wearing cap and gown with business attire, and comfortable shoes. Graduates should not bring purses or valuables as there is no place to secure them.

Will I get my diploma at Commencement or Convocation?

If your university academic requirements are met, you will receive your diploma in the mail. Diplomas are mailed approximately six to eight weeks after the degree conferral date. Graduates will receive an email notification via their ASU email account when their diploma has been mailed. Diplomas are mailed to the student's diploma mailing address, which can be viewed and updated from My ASU. For more information, visit https://students.asu.edu/diploma.

Will my photo or video be taken during Convocation? Is there a professional photographer or videographer?

Professional photographers from Grad Images will take photos of graduates as they process onto stage and as they cross stage and accept their diploma cover. These photos are available for purchase after the ceremony. Grad Images will email all graduates with information about the photos that were taken within 48 hours of the ceremony. For more information, visit their website at http://www.gradimages.com/.

In addition, GradImages will be taking complimentary photos at each of ASU's campuses. For more information about photo dates, locations and links to register, please visit  https://graduation.asu.edu/ceremonies/memories  Graduates may register to take photos at any available campus location that is convienient. 

For another fun way to create virtual mementos, please visit https://graduation.asu.edu/get-social 
to view and download a number of graphics, Zoom backgrounds, social media filters and GIFs to help you celebrate your achievement.  

 

What if I need special accommodations?

If you (the graduate) need special accommodations or have a disability, please indicate on your Marching Order form and we will arrange to accommodate your needs.

If one of your guests will need special accommodations, please inform them that they will need to arrive early (doors open one hour prior to the start of the ceremony) and staff at Desert Financial Arena will assist them with special seating. The arena is wheelchair accessible. Seating for patrons with a physical disability is available in all facilities.

Where should I park?

Please click here for a parking map near the venue. For more information about parking on campus, see this Tempe campus parking map.

How can I stay connected to Barrett after graduation?

How can I join the ASU Alumni Association?

To join the ASU Alumni Association, visit their website.

How can I order graduation invitations or announcements for my family and friends?

The ASU Bookstore has custom graduation invitations and announcements available for purchase.

 If I still have questions about all of this, what do I do?

  • For questions regarding your eligibility to graduate from Barrett, contact your Barrett Advising Office
    [Tempe and Poly: 480-965-9155] [Downtown: 602-496-0557] [West Campus: 602-543-4503]
  • For any questions regarding the Spring 2022 Convocation ceremony email barrettevents@asu.edu